The state of New York requires that you complete a number of medical forms before we can welcome your children to camp. We ask for additional information to ensure we know who to best support and care for your child.
Please note that forms are due May 5th. We assess a late fee of up to $200 if all forms are not completed by May 5th. If there are extenuating circumstances that you know will keep you from submitting your forms on time, please let us know as soon as possible and we will work with you.
This guide will take you through the process of completing the medical forms, step-by-step. If you have any questions along the way that aren't answered below, please give us a call at 845-809-0080.
STEP 1: Check in with your camper(s) health care provider early for medical forms processing & a physical if needed.
Your child must have had a physical within 12 months prior to the start of camp. If an updated exam is needed, please schedule an appointment in advance to ensure all required medical information and forms are completed and submitted on time.
Even if your child has recently had a physical, the camp medical forms must still be completed and signed by a physician. We recommend checking with your provider’s office to understand their process for handling camp forms.
STEP 2: Print the following forms which must be completed and signed by a physician from your CampInTouch account:
Doctor Completed Medical Documents: This is a multi-page document. Every page must be filled out completely and every page must be signed by a physician and a parent/guardian even when submitting attachments. You may attach a signed Physical Exam Report.
Make sure an up-to-date vaccination record is filled or attached by your provider.
Severe Allergy Action Plan: This form is only required if your child has a severe allergy. It must be signed by a physician if submitted.
Once completed and signed, upload the forms listed above, to your camper's CampInTouch account.
STEP 3: Complete the McCarthy's Pharmacy Medical Request Form.
This form is required for every camper, without exception, and is due May 5th. All medications, vitamins, supplements, over-the-counter medications and homeopathic remedies which your camper takes on a regular or as needed basis must be listed on the form and filled by McCarthy's Pharmacy . Note that this is a web-based form which will open outside of CampInTouch. Only camp and pharmacy staff and medical providers have access to this form.
Filling all camper prescriptions and supplements through McCarthy's allows us to ensure the highest level of safety possible for our campers and we expect families to use McCarthy's in every possible case.
Our camper pharmacy, McCarthy’s, has their own deadlines and late fees that we cannot change, so depending on the date of your appointment with the pediatrician, you might want to get this form filled out first by May 5th to avoid pharmacy late fees.
If your child will not be taking any medications or supplements on a regular basis we still require you to complete the form so that should your child need a prescription during camp we will be able to have it filled by McCarthy's promptly.
New for 2025: Controlled medications and inhalers (both maintenance and rescue inhalers) must be filled through McCarthy’s, the camp pharmacy.
Controlled medications will be filled and packed like all other medications administered at camp through McCarthy’s pharmacy. There will no longer be an automatic exemption for these medications.
New York State Controlled Substance Law does not allow for a controlled medication prescription to be refilled more than seven days before you'd run out of your current supply.
Therefore, we recommend parents request a “short fill” (or “partial fill”) from your home pharmacy to cover only the period leading up to camp. Have your provider submit an e-prescription for the controlled medication 1 week prior to session start. This will allow for a new, 30 day prescription to be filled and delivered to camp on time for your child’s session start.
Maintenance and rescue inhalers will be filled through McCarthy’s Pharmacy. Maintenance inhalers will be kept in the Health Center and administered as prescribed. Rescue inhalers will be given to campers with a doctor's permission to self carry.
NOTE: medication in gummy form cannot be administered at camp.
STEP 4: Complete additional medical forms in CampInTouch.
These forms do not require a doctor or other third party’s signature.
Parent Submitted Health History form: Using your child's physical exam report as a guide, make sure the information matches exactly what your healthcare provider wrote on the Doctor Completed Medical Forms. This electronic database is synchronized with other records used by our doctors and nurses and the information must match.
Proof of Insurance and Consent to Treat form: Making sure to include images of both sides of your camper's insurance cards. Note that this is a web-based form which will open outside of CampInTouch. Only camp staff and medical providers will have access to this information.
Meningitis Form online in CampInTouch.
STEP 5: Dive back into CampInTouch and complete all of the remaining non-medical forms. These forms are all online and do not require the signature of a third party.
Please remember, all forms are due no later than May 5th. Submitting your forms on time and completed in full helps us ensure the safety and well-being of our entire camp community!